Tax Filing 101 – What Is the W-9 Form and Its Purpose

When you start a new job at a company, you have a couple of documents you need to process concerning your taxes. It’s actually a lot less complicated since your employer is the one that withholds money from your paycheck to pay your tax dues. However, if you’re a contractor or a self-employed individual, income taxes work a little differently. You have to personally prepare your taxes and report them to the IRS. Sometimes, to make things a little easier, you have to use software for tax preparers. On the other hand, the companies that use your services will have to report your earnings, too. This is where the W-9 form comes in. The following are the steps you need to take when filing your W-9 form.


What Is the W-9 Form?

The W-9 form is also known as the Request for Taxpayer Identification Number and Certification. This form is what employers use to get the Taxpayer Identification Number (TIN) from contractors, freelancers, and vendors. Basically, it acts as an agreement of sorts that you, as a contractor or freelancer, are responsible for withholding your own taxes from your income, as opposed to an employed individual where the employer does the withholding. At the end of the tax year, those businesses you did work for will then use the information on your W-9 to complete a 1099-MISC form. This form outlines all the payments made to you. W-9 forms are easy to get since most companies and financial institutions already send them out to their contractors and freelancers. You can also just download them from the IRS website.


How Do You Fill Out the W-9 Form?

The W-9 form may look intimidating at first, but that’s mainly because of the lengthy instructions. The form itself is less than a page long if you take out those instructions from the form. The company that hired you should fill in its name and employer identification number (EIN) in the appropriate sections. After then, you start filling out the form line by line.



Filling out your W-9 form is pretty straightforward. You don’t have to worry about anything as long as you know how you will be filing and when you should file your form. Hopefully, these tips will help you understand the intricacies of filing and ease your mind on what needs to be done. If you need professional assistance, you can use a tax pro software or hire an accountant to help you take care of all your tax-related concerns. Keystone Tax Solutions is here to help you make better sense of your taxes. We are the leader in the professional tax preparation software industry with more than 15 years of experience in developing tools for accountants and tax professionals. So, if you need an efficient and intuitive tool in preparing your taxes, get the best professional tax software from Keystone Tax Solutions today!

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