Small businesses and professional tax preparers have long benefited from using tax preparation software to help manage their tax records and prepare them on time. It really is an easy and cheap alternative to preparing and filing tax returns manually.
But there will come a time when you need to update or even replace your tax software for several reasons. Tax software for preparers and businesses needs to be updated every once and a while. New features are being added every year, and sometimes the current software you use just won’t cut it anymore. You need a program that caters to your needs and will help you be more efficient in preparing taxes.
But before you make the switch to new software, the timing needs to be just right so the transition wouldn’t cause any problems in your tax filing. Let’s explore when is the most opportune time to switch tax preparation software.
There’s an old saying that people are all too familiar with, and it goes, “If it ain’t broke, don’t fix it.” Many accountants, tax preparation firms, and finance teams apply this to everything they do, including software systems. While it may be true most of the time, there is a limit to it. With software applications, something that may have worked reasonably well before may not always end up being just as valuable as it is today. Software applications can be quickly superseded by a much better alternative with more features and are much more efficient.
It won’t be long before your old software is regarded as merely functional and no longer helpful. In other words, they are obsolete. Outdated and inefficient tax software brings with it several issues, such as:
The run-up to the end of the tax year tends to be a busy time for accountants and finance departments. Adding to their usual burdens by introducing a new software package is a recipe for disaster. Imagine your team rushing into compiling all relevant data as well as checking documentation and finalizing reports. The panic that was created will lead to records lost, duplicate entries created, incorrect figures entered.
The best time to introduce a new professional tax preparation software would be well ahead of tax season. Your staff needs time to train and learn how to navigate through the latest software. This is particularly true when the new application has more features and capabilities than your old one. Adapting new software at this time ensures that all your records are transferred seamlessly.
Whether it’s due to a growing business or there’s a need for a better user experience, changing tax software for preparers is a significant change that requires a good transition plan to execute. For that very reason, changing software applications just before tax season gives you ample time to transition all your employees to a new and better platform.
Finding better tax preparation software for your business or accounting firm shouldn’t be hard at all. With the help of Keystone Tax Solutions, you get one of the most advanced tax software in the market without overpaying. Our software for tax preparers is designed for tax professionals who want to be more efficient and better at what they do. Choose any of our software packages to get started today or get in touch with us to see how we can help.
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